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Business Process Automation: What is it and how to implement it?

The Pandemic has demonstrated that businesses may make significant changes in a short period of time. How businesses scale up their digital transformation initiatives in such a short period of time is a perennial topic. We owe it to automation and technological growth in some ways. Many business leaders have been inspired by the epidemic to think outside the box and accelerate digital transformation in their enterprises in order to deliver solutions faster than ever before. To address the expanding expectations of consumers and clients, many businesses have begun to implement numerous Rapid automation techniques such as Robotic Process Automation (RPA), Artificial Intelligence (AI), Business Process Automation (BPA), and others.

Businesses and companies that previously spent minutes of production on monotonous repetitive manual operations that are now handled with the help of computers have saved a lot of time thanks to these automation approaches. Let’s look into Business Process Automation a little more and see how it might help firms become more efficient.

What is Business Process Automation?

Before we get into the specifics of how we might improve the effectiveness of our systems and procedures. Let’s define Business Process Automation (BPA) in more detail.

Business Process Automation, according to Gartner, is the automation of complex business processes and services that go beyond traditional data processing and record-keeping. Rather than simple data maintenance duties, it entails conducting event-driven core business operations that are typically vital in nature.

BPA streamlines the way a company operates across departments and teams, allowing it to complete tasks more quickly and efficiently. It greatly aids in streamlining the many procedures involved in any firm, whether they are onboarding new employees, preparing a marketing campaign, or managing vendor payments, for example. BPA uses custom-designed rules and actions to complete a variety of tedious repetitive activities quickly and efficiently, and the greatest thing is that it does so without relying on human resources.

Business Process Automation Examples

Here are a few useful use cases that firms and enterprises can adopt to improve the efficiency of their business processes.


In any firm, the recruitment process involves a lot of paperwork and dull repetitive duties. There is a lot that happens from the time the job is advertised until the time the desirable candidate is hired.

Example of a Recruitment Process – The documentation associated with the recruitment procedure is fairly extensive. We won’t be able to make the process more efficient unless we learn to automate certain easy processes like auto-populating application data and dismissing individuals who don’t fit the stated standard. While the example process above may not be ideal for automation. We’d like to leave you with some ideas for how to think about automating specific processes to make it easier for everyone.

Temporary Entry/Exit Access

When an employee forgets his or her keycard to gain access to the workplace or infrastructure. The security team checks that all paperwork is properly filed before issuing a temporary keycard with the appropriate access regions. Here’s a sample of the procedure.

For example, if you forget your access key, obtaining a temporary key becomes a tiresome procedure. However, if the process was automated using a smartphone app. It’s a one-of-a-kind experience. By using a mobile app to automate the process of temporary keycards, you may save valuable minutes of your day and avoid the irritation of not being able to get things done on time.

Managing Vendor Payments

Many times, businesses and organisations rely on vendors to complete activities. In which they are not experts or for which they require more resources. This could include things like putting together a welcome kit or having a birthday present delivered to an employee. While the tasks are accomplished as planned, payments can become a stumbling block as approvals become a hurdle.

Vendor Payment Example – Dealing with the finance department can be difficult at times. Going back and forth between managers and the finance team for approvals can be time-consuming. When you just want to get the job done and avoid having to prepare emails every time you need.

Advantages of Business Process Automation

Digital Transformation — We are entering a technology-driven future, and BPA is here to help speed up the process of putting technology to work. Most, firms are focusing on employing technology to accelerate digital transformation, and BPA is a step in that direction.

Efficiency — By automating manual operations, Business Process Automation allows teams and organizations to save time. Automation of every task not only saves employees valuable time but also improves the organization’s overall efficiency and production.

Accuracy — In Business Process Automation, there is very little place for human intervention. As a result of the low level of human engagement, we can expect a high level of accuracy.

Employee Satisfaction – Employees are frequently irritated by the same old tedious jobs. Employees, on the other hand, are relieved with the introduction of Business Process Automation. BPA allows employees to concentrate on more difficult jobs that require their brains. While also providing them with the joy of doing other useful chores.

Growth – The time saved by automating tasks can be used to focus on brainstorming new ideas for better solutions or bringing in new ideas to improve processes.

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